Get the Most Out of Your Team: Capacity Planning in Jira



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In order to get the most out of your team, you need to be proactive in your capacity planning. This means sizing and organizing your team in a way that allows them to be as productive as possible.

Capacity planning Jira is the process of forecasting future work and ensuring that your team has the resources they need to handle it. This includes both human resources (i.e. team members) and technical resources (i.e. software and tools).

You can use capacity planning to answer important questions like:

-How many people do I need on my team?

-What skills do my team members need?

-What projects should my team work on next?

-What tools do we need to be more productive?

Benefits of Capacity Planning

When it comes to maximizing the potential of your team, capacity planning is key. By understanding the limits of your team’s resources and abilities, you can plan your work around them—rather than the other way around. This way, you’re able to optimize their time and get the most out of their skillets.

Capacity planning also has other benefits:

– It ensures that your team is always working at their full potential.

– It prevents burnout and overworking, by ensuring that team members have time to rest and recuperate.

– It helps identify areas where your team may need help or additional training.

– It allows you to forecast future needs and make sure you have the resources in place to meet them.

Visualizing Capacity Planning With Reports

Jira provides some great out-of-the-box reports to help you visualize your team’s capacity. To find these reports, go to the left sidebar and click on the Reports icon (it looks like a bar chart). From there, you’ll see a list of default reports, including:

– Workload Pie Chart: This report shows you a pie chart of the workload for each person on your team. This is a great way to get a quick overview of who is overloaded and who might have capacity.

– Workload Bar Chart: This report shows you a bar chart of the workload for each person on your team. This is similar to the pie chart, but it can be easier to see trends over time with the bar chart.

– Issue Count Report: This report shows you how many issues are assigned to each person on your team. This can be helpful to see if someone is taking on too much work.

– Cumulative Flow Diagram: This report shows you how work is flowing through your team. This can be helpful to identify bottlenecks in your process.

To learn more about using reports in Jira, check out this tutorial from Atlassian.

Tips for Effective Capacity Planning

Here are a few tips to help you get the most out of your team’s capacity:

– Plan for downtime: Everyone needs a break, so make sure to factor in time for things like lunch, breaks, and vacations when you’re planning capacity.

– Use historical data: If you have data from previous sprints, use it to help plan capacity for future sprints. This will help you be more accurate in your estimates.

– Account for sick days: No one is perfect, and people do get sick. Make sure to factor in a few extra days each sprint to account for this.

– Block out time for meetings: Meetings are important, but they do take away from time that could be spent working on tasks. Block out time for meetings in your capacity planning so that you’re not caught off guard.

Troubleshooting Common Issues with Jira Capacity Planning

If you’re having trouble with Jira capacity planning, here are a few common issues and how to troubleshoot them.

Issue #1: Not all issues are being considered in the planning process.

Make sure that you’re taking into account all of the issues that need to be planned for. This includes considering things like holidays, sick days, and vacation days.

Issue #2: The team doesn’t have enough capacity to complete all of the planned work.

If this is the case, you may need to consider re-evaluating the capacity of the team and adjusting the plan accordingly. Additionally, you can try breaking down the work into smaller pieces so that it can be completed more easily.

Issue #3: Some team members are being overworked.

This is an issue that needs to be addressed as soon as possible. You may need to redistribute the workload among the team or consider hiring additional staff to help with the workload.


When you’re ready to start capacity planning in Jira, you’ll want to begin by figuring out the average amount of work your team can handle. This will help you to determine how much work you can assign to your team without overloading them. You can then begin to create a backlog of work that will help you to keep your team’s work under control.

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